Zapier integration allows you to automatically send guest WiFi data to thousands of applications, from CRMs and email marketing platforms to spreadsheets and project management tools. By connecting Spotipo to Zapier via webhooks, you can create automated workflows that trigger whenever a guest connects to your WiFi, eliminating manual data exports and enabling real-time integrations.
This guide walks you through creating a Zapier webhook, configuring it in Spotipo, and setting up automated actions when guest data is received. Once configured, every WiFi login automatically sends guest information to your chosen apps.
What you'll accomplish:
Create a Zapier webhook to receive guest WiFi data
Configure Spotipo to export data to Zapier automatically
Set up automated actions in your preferred applications
Enable real-time guest data synchronization
What you'll need:
Spotipo account with any plan
Zapier account (free or paid depending on usage needs)
Knowledge of which applications you want to integrate
Common Zapier automations: Add guests to Google Sheets, create CRM contacts in Salesforce/HubSpot, send Slack notifications for new guests, add subscribers to email lists, or trigger custom workflows in thousands of supported apps.
Important note: Integrations are available only on Engage plans
Login to Zapier
Go to https://zapier.com and login. Create an account if you dont have one.
Make a new zap
Once logged in you can create a zap or use any of the existing zaps. In this example we are creating one.
Select trigger app
As we are planning to do some action on receiving data from a webhook, search for the webhook and select the webhook as the trigger app.
At the time of writing this article, Webhooks are a premium feature in Zapier, but you can also use older version (Webhooks (1.0.37)) in case you're not a premium user.
Child Key not required
Copy the custom webhook url
In the last (Test) step of the Zap setup, you will be provided with a webhook URL. Copy that URL as it will be used by a Spotipo integration.
Test webhook URL
You can optionally test if the webhook URL is correct by posting some data to the given URL. Here, we did not send any data. If you don't want to test now, skip the test and continue.
Select action app
Upon receiving data from a webhook, we do some action with the action app. Select from the given list of action apps.
If you don't find the required app, try searching for it in the search box.
Configure action app
Configure the action app selected. Here we are using email app. If you select some other app, configure it accordingly.
Check your email if you received test message.
Turn on Zap
When everything is configured, turn on the zap
Add Webhook to Spotipo
Go to Settings -> Integrations and enable Custom Webhook integration.
Inside the Integration menu, paste the webhook URL from Zapier and at least make sure that the "Trigger on Connect" checkbox is marked.
Additionally, you can sync custom fields if you want to populate non-standard fields inside the final destination app of your Zapier integration.
Don't forget to click Save Settings at the bottom of the page when everything is configured and saved.
Your Zapier Integration Is Now Active
Once you've created the Zapier webhook, configured it in Spotipo, and turned on your Zap, guest WiFi data will automatically flow to your connected applications in real-time. Every new WiFi login triggers your configured Zapier workflow.
What to do next:
Test the integration by connecting a device to your WiFi and verifying data appears in your target application
Create additional Zaps for different workflows (CRM, email marketing, analytics)
Monitor Zapier task usage to ensure you stay within your plan limits
Popular Zapier integration workflows:
CRM sync: Add new guests as contacts in Salesforce, HubSpot, or Pipedrive
Email marketing: Subscribe guests to Mailchimp, ActiveCampaign, or ConvertKit lists
Spreadsheets: Log guest data to Google Sheets or Airtable for analysis
Notifications: Send Slack or email alerts when VIP guests connect
Custom workflows: Trigger multi-step automations across multiple applications
Common Zapier integration issues:
Webhook not receiving data: Verify webhook URL is correctly copied to Spotipo settings
Zap not triggering: Ensure Zap is turned on and webhook test was successful, also make sure that "Trigger on connect" flag is set to on inside Spotipo integration settings
Data mapping errors: Check that field names match between Spotipo and your target application
Still having trouble setting up Zapier integration? Contact Spotipo support via live chat or email us at [email protected].